Terms and Conditions

These Terms and Conditions ("Terms") govern your access to and use of The Accounted, including theaccounted.com, the Dashboard research platform, and the public D-Day KIA database (together, the "Service"), operated by The Accounted ("we," "us," or "our"). By creating an account or otherwise using the Service, you agree to these Terms. If you do not agree, please do not use the Service.

1. Who can use The Accounted

You must be at least 18 years old to create an account. If you are under the age required by the laws of your country to consent to data processing without a parent or guardian, you may not create an account. By registering, you confirm that the information you provide (name and email address) is accurate and that you will keep it up to date.

2. Your account

You are responsible for maintaining the confidentiality of your password and for all activity that occurs under your account. Let us know right away at contact@theaccounted.com if you believe your account has been accessed without your permission. Accounts on the Dashboard research platform may also be created by invitation from another researcher — accepting an invitation and setting a password constitutes acceptance of these Terms in the same way as registering directly.

3. What The Accounted does

The Accounted helps researchers document WWII soldiers using digitized U.S. National Archives records — morning reports, burial records, unit histories, and period maps — and organize that research into soldier profiles, timelines, and georeferenced overlays. Some of this research can be made public, contributing to a free, public archive of the fallen.

4. Your content

"Your Content" means anything you upload, write, or otherwise contribute through the Service — research notes, soldier profiles, uploaded documents and photographs, map overlays, and similar material. You keep ownership of Your Content. By submitting it, you grant us a non-exclusive, worldwide, royalty-free license to host, store, reproduce, and display it as needed to operate the Service, including displaying it publicly if you choose to mark it public.

You're responsible for Your Content and for having the right to share it. Don't upload anything that infringes someone else's copyright, violates someone's privacy, or that you don't have permission to share. Much of the underlying archival material on The Accounted (National Archives records, government documents) is in the public domain, but material you personally upload — family photographs, personal letters, and the like — is your own responsibility to clear for sharing.

Take particular care with information about people who are alive today, such as relatives of the veteran you are researching. Only add what your research needs, and don't publish it without their agreement.

5. Public sharing

Certain features let you choose to make a soldier profile, map, or timeline publicly viewable at a shareable URL, visible to anyone without an account. Public sharing is opt-in — nothing is made public without you actively choosing to publish it — and specific fields (such as a service number or date of birth) have their own separate visibility controls within the publishing settings. Once something is public, treat it as public: anyone with the link can view it, and content shared this way can be copied, indexed by search engines, or referenced elsewhere outside our control. You can unpublish something at any time, which removes it from the public URL going forward.

Because this research often concerns real people and their families, please be thoughtful about what you publish — particularly where a record could relate to someone still living.

6. Accuracy of research data

The Accounted is a research tool, not a certified genealogical or historical record. Soldier data is assembled from archival sources through a mix of automated matching and manual review, and while we aim for accuracy, we can't guarantee that every record, match, or transcription is error-free or complete. Always treat information on the Service as a starting point for your own research, not a final authoritative source, especially for anything you intend to rely on for legal, genealogical, or publication purposes.

Veterans who may still be alive. When someone tells us they have reason to believe a veteran is still alive, we hide that veteran's records on The Accounted, take any public profile of him offline, and review the report. While a report is under review, the records of that service number are not available, also to researchers who found them earlier; your own notes and uploads stay in your account. We may lift a block when we have evidence, for example a death record.

7. Acceptable use

You agree not to:

• Use the Service for any unlawful purpose, or to harass, defame, or harm any person;
• Upload content that is knowingly false, infringing, or that you don't have the right to share;
• Attempt to bypass any access, rate-limiting, or security controls on the Service;
• Scrape, bulk-download, or systematically reproduce the Service's data outside normal use, without our prior written permission;
• Impersonate another person or misrepresent your affiliation with any person or organization;
• Use the Service to find, track or build a profile of a living person;
• Make a living-veteran report you know to be untrue, or make reports in bulk to hide records that belong to others.

We may suspend or terminate accounts that violate these Terms.

8. Reporting content and moderation

Anyone can tell us about content on the Service that they believe is illegal or breaks these Terms, such as content that infringes copyright or violates someone's privacy, using our Report content page. A report should say where the content is, why it is a problem, and who is reporting it, and confirm that it is made in good faith.

We review reports carefully, objectively and without undue delay. People make these decisions; we don't use automated systems to decide on content. The one automatic step is that a living-veteran report hides the records of that service number straight away, as a precaution, until we have reviewed it.

When content is illegal or breaks these Terms, we may remove it or make it unavailable, take a published page offline, or suspend or close an account. We tell the person concerned what we did, which content it concerns, why, and whether it was based on a report; and we tell the person who reported it what we decided. Anyone who disagrees can reply to us and ask us to look at it again, and can always go to court.

We may suspend, for a reasonable period, accounts that repeatedly publish clearly illegal content, and people who repeatedly make reports that are clearly unfounded. Our point of contact for users and authorities under the EU Digital Services Act is contact@theaccounted.com (English or Dutch).

9. Intellectual property

The Accounted's own software, design, and branding are our property or that of our licensors and are protected by applicable intellectual property laws. These Terms don't grant you any right to use our name, logo, or branding without our prior written permission. Underlying archival material sourced from the U.S. National Archives and Records Administration is generally in the public domain and governed by NARA's own usage terms, not ours.

10. Termination

You may stop using the Service and request deletion of your account at any time by contacting contact@theaccounted.com. We may suspend or terminate your account if you violate these Terms, or discontinue all or part of the Service at any time. Content you've chosen to make public may remain accessible to others who have already viewed, saved, or shared the link before removal.

11. Disclaimer of warranties

The Service is provided "as is" and "as available," without warranties of any kind, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, or non-infringement. We don't warrant that the Service will be uninterrupted, error-free, or that any particular record, match, or piece of research data is accurate or complete.

12. Limitation of liability

To the fullest extent permitted by law, The Accounted will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of data, arising from your use of the Service. Our total liability for any claim arising from these Terms or your use of the Service will not exceed the amount you've paid us in the twelve months before the claim arose, or €100 if you haven't paid us anything.

13. Changes to these Terms

We may change these Terms, for example when we add features, change our plans or prices, or when the law changes. This is how we do it:

• Important changes — anything that affects your rights, what you pay, or what you can do with your account — we announce at least 30 days before they take effect, by email to the address on your account and with a notice in the app. We tell you in plain words what changes and from which date.
• Small changes that don't affect your rights, such as a new business address, clearer wording or a corrected typo, can take effect straight away. We still update the "Last updated" date above.
• If you don't agree with a change, you can close your account before it takes effect, in Settings › Delete account. If you have a paid plan and close your account because of an important change, we refund the part you paid for the time after the change takes effect.
• If you keep using the Service after a change takes effect, the new Terms apply to you.

Changes to our Privacy Statement are announced the same way.

14. Governing law

These Terms are governed by the laws of the Netherlands, without regard to its conflict-of-law principles. Any dispute arising from these Terms or your use of the Service will be subject to the exclusive jurisdiction of the courts of the Netherlands, except where applicable law gives you the right to bring a claim in your own country of residence.

15. Contact

Questions about these Terms? Reach us at contact@theaccounted.com. Our business details are on the About page.